market innovative, high-quality medicines throughout the world. The company is
building it's site and activity in Israel.
The Office Manager will contribute to the achievement of the goals and
objectives of the Israeli Affiliate by organizing and co-ordinating office
operations, policies and procedures to ensure organizational effectiveness and
efficiency.
Location: Israel, Sharon area
Scope: Full time
CV must be submitted in English
The interview will be in English
Rresponsibilities:
*Efficiently manage the ongoing operations of the Israeli office.
*Central point of contact for personnel regarding health & safety, meetings, administration
requests, telecommunications, general facility / security issues
lost/stolen/damaged credit cards
*General administration support including administration support to HR.
*Key interface with local teams such as Finance, HR, ITC and Estates including adhoc HR responsibilities.
*Liaison point for external client calls.
*Support flight and hotel arrangements for Israeli Team and KOL’s (Key Opinion Leaders) as required.
*Organization of company and team events as requested.
*Coordinate and update CDAs and contracts for suppliers as directed.
Support Medical Director and Regulatory Affairs Manager:
*Administrative support for Regulatory and Reimbursement Activities Secretarial support.
*Other ad hoc projects as agreed with line manager.
Finance:
*Process payment requests for customers – ensuring sign off by relevant signatories and maintaining audit list.
*Processing relevant dept. financials from contracts through to payment.
Projects:
*Other Office projects as required.
Requirements:
*Education: Bachelor's Degree.
*Previous experience in a similar role, preferably in a pharmaceutical company.
*English as a mother tongue.
*Experience in setting up new sites-an advantage.
*Experience working in a product related or marketing environment.
*Understanding of SOPs and local pharmaceutical code -an advantage.
*Excellent office skills, computer literate, including business letter writing, administrative systems/processes.
*Strong demonstrable experience of organizing medium to large scale meetings, conferences and exhibitions essential.
*Excellent MS Office skills including Word, Outlook, PowerPoint, Excel and Microsoft Teams.
*Intermediate presentation and knowledge of budgetary procedures and understanding in basic expenses.
